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Executive Assistant 

Identifier: AT0014 
Department:
Admin  
Location:
Romsey, Southampton, SO519AQ, United Kingdom 
Reports to: Andrei Dragomir (Chief Executive Officer) 
Mission: Provide proactive, efficient, and professional support to the executive team,  ensuring seamless operations and enabling strategic focus on the company’s  innovative goals. 
Type: Full Time Employment | On-site | £25-32k p.a. 
Contact: Info@aquarktechnologies.com 

Role Description: 

We believe quantum technology can improve the world by allowing us to measure,  communicate and compute in new and radically improved ways. In the quantum  technology sector, cold atoms are the universal platform through which we harness its  power and disruptive capabilities. We want you to join us in pioneering and building out  this new area of innovation so that it can become part of our everyday lives. 


If you are a star team player with ambition to grow, and experience in, providing direct  support to others in a multi-faceted role then we want you to reach out. As an Executive  Assistant, you will work on assisting the founders, dealing with day to day office activities  and working with external stakeholders. As we are a start-up, there will be significant  opportunity to shape the role and the wider company as activities progress. Start-up work  can be extremely challenging, uncertain and hard to predict, but also extremely rewarding  as you look to build something new alongside other highly skilled and motivated people at  a rapid pace.

Your Responsibilities: 

•  Assist the founders and executive team with developing and implementing strategic  initiatives, conducting research and preparing for meetings with external stakeholders.

• Manage the founder(s)'s calendar, including scheduling meetings, organizing travel, and  handling correspondence to ensure efficient use of their time. 
• Assist with the day-to-day operations of the company, potentially including HR tasks,  financial planning, and liaising with external partners and suppliers. 
• Act as a liaison between the founder(s) and internal teams, facilitating clear and effective  communication to ensure alignment across the organisation. 
• Office management in the form of facilities, vendors, space organisation, coordination of  utilities and services as well as supporting health, safety and security of the office. 

Background and qualifications:

• Bachelor’s degree in business administration, management or a related field.
• 1-3 years of experience in similar role, preferably in a start-up or fast-paced environment.
• Strong organizational and project management skills, with a proven ability to handle
multiple tasks and deadlines.
• Excellent communication and interpersonal skills, comfortable interacting with a variety of
stakeholders.
• High level of discretion and professionalism in handling confidential information.

• Strong desire to work in a startup environment with a hands on approach and can do
attitude.

Benefits:  

• Companywide milestone bonus scheme. 

• Employee Share Options. 

• 26 Days of holiday. 

• Flexibility around core hours. 

• Company outings, team building and training opportunities. 

• Half day knowledge building every 2 weeks. 

To apply, please email your CV and a motivational statement to Info@aquarktechnologies.com, quoting the job title in the email subject. 

Extended responsibilities list: 

• Purchasing and inventorying of goods. 
• Organising team socials and teambuilding activities. 
• Enquiry, liaise and coordinate with local contractors. 
• Preparing site, meeting rooms, offices and welcoming visitors. 
• Finding ways to improve the office space and environment. 
• Minute taking of meetings and writing summaries. 
• Learn about the business and pursue professional development that will increase your  overall effectiveness. 

AI generated example profile: 

Highly motivated and detail-oriented professional with a background in business administration,  excited to work in the deep tech sector. With a Bachelor’s degree in Business Administration and 2 years of experience working at a start-up, I have honed my skills in providing comprehensive support  to executive teams and managing calendars, organising events and welcoming visitors. My expertise  includes strategic support, project management, and fostering clear communication from new  starters to senior engineers. I thrive in environments with a hands-on approach and a strong can-do  attitude.

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